Housing Authority Meetings

Information on How to Participate in Housing Authority Meetings

Virtual Participation: https://sandiego.gov/councilmtg

To join by telephone: Dial 1-669-254-5252 + input Webinar ID: 160 943 0466

The Housing Authority values public input. The information below outlines how you can address the Housing Authority on agenda items, non-agenda matters, and closed session topics, both in-person and virtually.

General Participation Rules 

• Opportunity to Address Housing Authority: Members of the public will have the opportunity to address the Housing Authority.
• Time Management: The Council President may adjust speaking times to manage the meeting efficiently and ensure all agenda items are considered.
• One Comment Per Item: You may only provide one comment per agenda item.

Speaking at Housing Authority Meetings 

In-Person Comment: 

• Speaker Slips: To speak in person, you must file a written request (speaker slip) with the City Clerk at the meeting. Speaker slips are only accepted on the day of the meeting, and before in-person testimony concludes on that item or comment type.
• Speaking Order: In-person testimony will conclude before virtual testimony begins and organized presentations will be taken prior to individual speakers.

Virtual Public Comment: 

You have several options to join:

• Online via Zoom Webinar: Use a desktop computer, laptop, tablet, or smartphone to access the meeting at www.sandiego.gov/councilmtg
  • To Speak: If you are participating via the Zoom webinar platform, please use the “Raise Hand” icon to indicate you wish to speak when the item or comment type is introduced. When prompted, click the “Unmute” button and offer your testimony.

• By Phone: Call into the meeting using any smartphone, cellular phone, or landline.  Dial 1-669-254-5252. When prompted, input ID: 160 943 0466
  • To Speak: If you are phoning in, press *9 to “raise your hand” to indicate you wish to speak. When the City Clerk calls upon you, press *6 to unmute your line and offer your testimony.

Time Limits:  

All time limits are at the discretion of the Council President and may change for better meeting management.

• Closed Session: One (1) minute per item, up to a maximum of three (3) minutes if there are three or more items.
• Proclamations: One (1) minute per item, up to a maximum of three (3) minutes if there are three or more items.
• Consent Agenda: One (1) minute per item, up to a maximum of three (3) minutes if there are three or more items.
• Discussion and Information Items: Anticipated time allocations are listed with each agenda item.
• Non-Agenda Public Comment: Two (2) minutes per person, per meeting. If eight (8) or more speakers address a single issue, the maximum cumulative time for that issue will be 16 minutes.

Organized Presentations: (Formerly Known as Process for Ceding Time)

Groups of two or more people with a shared position may speak together or have a lead speaker(s) during a Housing Authority Meeting for an allocated amount of time as part of an organized presentation.

Organized presentation requests must be submitted by the Lead Presenter 24 hours before the start of the meeting through the webform (http://www.sandiego.gov/presentation).

For all regular meetings of the Housing Authority, this will be before 2 p.m. on Monday for Tuesday meetings.

If a presentation (e.g. PowerPoint, video, audio) is to be used, it may be submitted along with the signup form. If not submitted with the form, it must be submitted via a follow-up link at least 2 hours in advance of the meeting.

The Lead Presenter must list all individuals who are part of the organized presentation in order to determine how much time will be allotted to the presenter.

All individuals listed as part of the organized presentation must be present at the time of the group’s presentation. If individuals are not present, the amount of time available to the Lead Presenter will be reduced accordingly.

All participants must attend the meeting in the same manner, either all in person or all virtual, otherwise time will be reduced accordingly. For more information on organized presentations, go to www.sandiego.gov/participate

Quasi-Judicial Items: 

Applicant/Appellant Presentation: Immediately following the City’s presentation, the Applicant (and/or Appellant) will have up to 10 minutes for an organized presentation. This time may be extended if the City’s presentation exceeds 10 minutes.

Non-Agenda Public Comment 

Regularly scheduled Housing Authority Meetings allow you to address the Housing Authority on matters of public interest that are not on the agenda but fall within the Housing Authority’s jurisdiction. Non-Agenda Public Comment is subject to the Council President’s discretion.

• Speaking Order: Generally, the order is first-come, first-served, though priority may be given to speakers who have not addressed the Housing Authority during Non-Agenda Public Comment at the last regularly scheduled meeting.
• Scheduled Times:
  • Non-Agenda Public Comment is normally taken during the 2:00 PM session.

Submitting Written Materials and Audio/Visuals 

Webform Submissions:

• You can submit comments for agenda items, non-agenda public comment, and closed session public comment via the webform at www.sandiego.gov/comment. Indicate the comment type and relevant item number.
• Deadline for Distribution: Comments received by 8:00 AM on the day of the meeting will be distributed to the Housing Authority and posted online with all webforms.
• Content: Webform comments are limited to 500 words but may include attachments.
• Late Submissions: Comments received after 8:00 AM but before the conclusion of the meeting will be added to the written record for the relevant item.

Audio/Visual Materials:

• Submit any audio or visual media you wish to use at the following link www.sandiego.gov/materials 2 hours before the meeting.

Written Materials via U.S. Mail:

• Alternatively, you may mail written materials to: City Clerk 202 C Street, MS2A San Diego, CA 92101.
• Deadline for Distribution: Materials must be received no later than one business day prior to the meeting to be distributed to the Housing Authority.
• Late Submissions: Comments received via U.S. Mail on the day of the meeting will be submitted into the written record.

Viewing Meetings

• Public Television: (Within the City of San Diego only) on City TV Channel 24 (Cox Communications and Spectrum) or Channel 99 (AT&T U-Verse).
• Online Viewing: Meetings can also be viewed online at www.sandiego.gov/communications/citytv.

REQUESTS FOR INTERPRETATION SERVICES

Requests for interpretation services to offer public comment to the Housing Authority may be made by contacting the Office of the City Clerk at (619) 533-4000 or via email cityclerk@sandiego.gov.The Housing Authority is committed to addressing language interpretation requests swiftly in order to maximize public participation.  For more information on how to participate and comment on an issue at Housing Authority meetings, go to www.sandiego.gov/participate.

REQUESTS FOR INTERPRETATION SPACE

The Housing Authority is committed to addressing language interpretation requests swiftly in order to maximize public participation. Individuals who wish to provide interpretation services will be provided space to do so in an adjacent room to City Council Chambers. Requests for interpretation space may be made by contacting the City Clerk at (619) 533-4000 or email to: cityclerk@sandiego.gov

LATE-ARRIVING MATERIALS INFORMATION

In accordance with the Brown Act, public records related to Housing Authority agenda items that are distributed to the majority of the Housing Authority within 72 hours of a meeting are made available for public inspection. The City Clerk’s office ensures these documents are accessible by providing them online at www.sandiego.gov/cc as an attachment to the related item and at our digital kiosk located in Council Chambers. Documents distributed during a public meeting are available for inspection at the meeting in a binder labeled “Late Arriving Materials” near the entrance of Council Chambers if prepared by the City, or after the meeting if prepared by others and posted on-line with the meeting materials.