Update: SDHC to Launch eComply Compliance Management System for Labor Compliance Monitoring
Effective March 1, 2021, the San Diego Housing Commission (SDHC) will utilize eComply, an automated web-based compliance software system, to receive, monitor and audit prime and subcontractor payroll reports on certain public works contracts subject to the payment of prevailing wages. Contractors will have the ability to electronically submit and certify payroll reports, create subcontractor plans and receive notifications with this system.
SDHC will notify contractors awarded certain public works contracts of the option to utilize eComply for submitting payroll. While not mandatory, SDHC encourages contractors to use the system as it streamlines and increases the efficiency of the compliance monitoring process.
The San Diego Housing Commission’s (SDHC) Labor Compliance Unit administers prevailing wage and apprentice utilization requirements for public works projects financed with state and federal funds.
Through its proactive outreach, training and technical assistance efforts, the SDHC Labor Compliance Unit ensures that SDHC and its contractors are aware of and comply with the appropriate federal and/or state requirements.
One-on-one technical assistance is available in addition to regularly scheduled training sessions. Please contact the SDHC Labor Compliance Unit for additional information: Call (619) 578-7763 or email [email protected]
To ensure that contractors follow prevailing wage law, when it applies, the SDHC Labor Compliance Unit:
- Monitors SDHC-awarded projects and maintenance contracts for overall compliance;
- Works collaboratively with SDHC departments
- Attends and presents information at pre-bid and pre-construction meetings
- Provides technical assistance, as needed;
- Reviews weekly certified payroll records;
- Monitors the utilization of apprentices (as applicable);
- Resolves classification/underpayment issues;
- Conducts on-site interviews; and
- Ensures contractors’ and subcontractors’ compliance with regulations.
California DIR Notice Public Works Contractor Registration Renewal
Pre-Construction Meeting
Prior to the start of a construction/construction services project, SDHC holds a pre-construction meeting to discuss all aspects of the job with the prime contractor/developer. The SDHC Labor Compliance Unit attends and provides information to assist contractors with SDHC’s requirements.
Forms & Documents
Submit prior to starting work on-site:
Authorized Signatory
Checklist Labor Law Requirements
Dispatch of an Apprentice – DAS142 Form
Division of Apprenticeship Standards – DAS140
Fringe Benefit Statement
Lists of Trades or Crafts
Project Contact Sheet
Submit weekly after work has begun:
Form A-1-131 Payroll (State)
Form WH-347 Payroll (Federal)
Statement of Compliance
Submit as applicable:
Authorization for Payroll Deduction
Statement of Non-Performance
Training Fund Contribution (CAC 2)
Helpful Links
The following links provide additional information related to federal and state standards:
Wage Determinations OnLine Program
California Department of Industrial Relations
Enforcement of the Requirement to Submit Electronic Certified Payroll Reports to DIR to Resume in August
Frequently Asked Questions
Q: Are all SDHC projects/contracts subject to prevailing wage requirements?
A: No. Prevailing wage determinations are dependent on the project/contract funding source, dollar amount, and scope of work.
Q: Are labor compliance forms required by SDHC for performing work on a prevailing wage project/contract?
A: Yes. Once a project/contract has been awarded, the SDHC Labor Compliance Unit will require the submission of all necessary forms prior to issuing a Notice to Proceed. All required forms and expectations will be discussed during a Pre-Construction meeting.
