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The San Diego Housing Commission (SDHC) Procurement Department (Procurement) procures all commodities and services at the best value while ensuring an environment of fair and open competition. Procurement also assures SDHC purchasing actions comply with applicable federal, state, and local laws; 24 CFR 85.36 and the U.S. Department of Housing and Urban Development (HUD) Procurement Handbook No. 7460.8 Rev. 2, as applicable.
SDHC procures a variety of goods, services (including construction), supplies and equipment:
The San Diego Housing Commission (SDHC) occasionally solicits contracts that do not require a formal solicitation process. SDHC’s policy is to obtain a minimum of one quote for each contract that is $10,000 or less, as well as a minimum of three quotes for contracts between $10,001 and $100,000.
Contracts for goods and services valued in excess of $100,000 will be obtained through a formally advertised and competitive selection process. SDHC issues Invitations for Bids (IFB), Requests for Proposals (RFP) and/or Requests for Qualifications (RFQ.) All solicitations will be publicized in local newspapers or other print media of local and/or general circulation, as well as on Onvia DemandStar.
For more information regarding SDHC’s Procurement Policy: Statement of Procurement Policy
Note: Contacting SDHC officials regarding pending contracts or Requests for Proposals may initiate reporting requirements under the City of San Diego’s lobbying ordinance. More information is posted at the City of San Diego’s Ethics Commission website.
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In an effort to improve our communication with our vendors, reduce administrative costs and streamline our procurement process, the San Diego Housing Commission (SDHC) utilizes Onvia DemandStar® to distribute automatic notifications pertaining to our formal procurement solicitations.
All interested businesses can register by following these simple directions:
Benefits of utilizing Onvia DemandStar® include:
Please contact the SDHC Procurement Department at (619) 578-7537 or firstname.lastname@example.org if you have any questions. Complete information on the Onvia DemandStar® program can be found at www.demandstar.com. You may also contact Onvia Supplier Services at 1-800-711-1712 to speak to a representative.
Note: Registration with Onvia DemandStar® is not a requirement for doing business with SDHC. Onvia DemandStar® is a free service when you accept the “Free Agency” option, however, there is a small cost if you already signed up with other agencies. Please note that vendor registration is required to download SDHC solicitation documents.
Please click here for a list of current open formal solicitations.
The San Diego Housing Commission (SDHC) posts information on contracts exceeding $25,000 that have been awarded since July 1, 2009, to maximize transparency in government.
Contractors and subcontractors are required to maintain insurance against claims for injuries to individuals or damages to property for the duration of the contract.
Typical insurance coverage and minimum limits required by all contractors and subcontractors:
For more information regarding Insurance requirements, please contact the SDHC Procurement Department at (619) 578-7594.
Q: May I ask staff in SDHC departments questions or communicate directly with them regarding solicitations (RFPs/IFBs) that are in process?
A: No. Once the solicitation phase has started, all questions from interested parties regarding the solicitation should be directed to the designated SDHC Procurement Analyst assigned to the solicitation/procurement.
Q: What are the rules regarding a Contractor/Consultant inviting SDHC staff to go out to lunch?
A: SDHC’s Procurement Policy expressly states:
“No officer, employee, or agent of the SDHC shall solicit or accept any gratuities, gifts, favors, rebates, kickbacks or anything of value from contractors, respondents or parties to any subcontract or sub-agreement with SDHC, unless authorized by applicable law.”
Q: When does a contract have to be approved by the SDHC Board?
A: Contracts with a value greater than $100,000 require SDHC Board approval. Contracts with a value greater than $250,000 require Housing Authority approval.
Q: What is the amount of notice needed to cancel a contract?
A: There is a minimum 30-day notice required for contract cancelations.
Q: Where can I find SDHC bids?
A: Formal solicitations are posted on Onvia DemandStar®. By registering with Onvia DemandStar®, matching companies with the same commodity codes as the solicitation will receive an automatic notification through a broadcast list sent by Onvia DemandStar®. Formal solicitations can be viewed on SDHC’s website: www.sdhc.org.
Q: How do I find out who was awarded a contract?
A: Solicitation results are posted on Onvia DemandStar®
Q: How do I obtain the status of a bid or proposal?
A: The current status of solicitations is posted on Onvia DemandStar. No information about specific submissions (other than your own) will be made available until a contract is approved by the appropriate authority (Chief Executive Officer or designee, SDHC Board of Commissioners, and/or Housing Authority of the City of San Diego), and the contract is executed by the successful respondent.
For construction bids, the results are announced at a Public Bid Opening. If you do not attend the Public Bid Opening, you may request the results from the designated SDHC Procurement Analyst.
Q: Can I get feedback on my own bid/proposal?
A: Yes. You may request a debriefing meeting with the designated SDHC Procurement Analyst.
Q: I would like to compare previous closed bids. How do I do that?
A: You may obtain this information by submitting a public records request to the SDHC Communications & Legislative Affairs Department by email: PublicRecordsRequest@sdhc.org
Q: When is a Purchase Order required?
A: An approved Purchase Order is required for the purchase of all goods and services and must be received prior to the initiation of work by the Contractor.
Q: When will my contract be awarded?
A: Time frames for contract awards are contingent upon obtaining the necessary approval authority for the contract award up to and including approval by both the SDHC Board of Commissioners and/or the Housing Authority of the City of San Diego.
Q: Where do I submit my invoices?
A: All invoices must be submitted to SDHC’s Accounts Payable Department by emailing email@example.com. For additional information on invoice requirements, please click here.
Q: Who do I contact for payment and invoicing questions?
A: All inquiries regarding payment processing must be directed to SDHC’s Accounts Payable Department. Please email firstname.lastname@example.org, and reference your invoice and/or Purchase Order number. For more information, please click here.
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